Arhivski vjesnik, Vol. 46 No. 1, 2003.
Stručni rad
Archives and electronic records-Scandinavian-countries experience
Vlatka Lemić
Sažetak
Modern archives are forced to implement modern technologies which generate documents and to participate in the creation of electronic records and filing systems to ensure their permanent accessibility to future users once those records are transferred into the archives. In order to achieve that archives must focus on creation, storing and managing of information, i.e. they must be involved in the entire life cycle of electronic systems that create and retain archival electronic records – from their creation to their usage. For that reason cooperation between archivists and IT experts on development of electronic records management systems which include records and archives management functions is essential for archives if they want to play more significant role in the process of creation and management of information as expected.
This article describes activities taking part in the Scandinavian countries in the field of electronic records. Because of their years-long engagement and participation in practical, theoretical and conceptual aspects of electronic records management national archives of Scandinavian countries are the great example of the role and functions of modern archival services in electronic environment. Scandinavian countries, as well, provide a good example of modern archival legislation, since their national archives have significant legal mandates in creation of legislation and standards concerning all records generated from the activities of public institutions. In this way they participate actively in the protection of electronic records, from the moment of their creation to the permanent storage in the archives. National archives of Scandinavian countries also supervise and regulate implementation of electronic records management systems in public institutions and take care of their protection and maintenance in records creating institutions until they are transferred into the archives. Archives also initiate and participate in numerous projects in the field of electronic records, like TEAM, SESAM, VALTIPA etc., which gave many practical solutions.
Scandinavian experience show us that even in the electronic environment it is possible to ensure authentic, reliable and preservable records in situations where archives are involved in the entire process of electronic documents management. Development and acceptance of standards and specifications which are essential for interoperability, connecting and compatibility, as well as active participation of archives in creation and implementation of electronic filing systems, in appraisal and intellectual supervision, in storing and accesability conditions of electronic records, represent key factors for future availability, accessibility and understanding of archival records in electronic format.
Ključne riječi
electronic records; archival legislation; electronic records management; electronic records systems; Scandinavian archives; preservation of electronic records
Hrčak ID:
7378
URI
Datum izdavanja:
26.3.2004.
Posjeta: 3.239 *