Arhivski vjesnik, No. 43, 2000.
Izlaganje sa skupa
The concept of vital records in recrods management
Živana Heđbeli
Sažetak
This paper tries to clear definition and meaning of vital records, explain the program of theirs protection and the program’s significance for an agency. The parts of the vital records program that are to be considered minutely are identification of vital records, determination of employees responsible for the vital records, and creation of the vital records copies and the copies protection.
Identification of vital records should be done by the records managers/archivist of an agency in order to determine these records that are necessary for the maintenance of the basic agency functions, respectively to enable use of the vital records during and after disaster. During the process of identification it is important to remember that only 2 to 4% of an agency records are vital.
Creation of the copies of the vital records is most effective and most common way to protect vital records and can be done by creation of an extra copy of the records, during the record creation, or by reproduction of the records by microfilm, magnet tape or disk or photocopy. Vital records’ originals or copies are then stored inside or outside of an agency.
For the electronic records an agency needs to ensure a hot side, which is working duplicate of all the agency systems and equipment; or cold side, which is space with communication lines, necessary links and air-condition, place where by using the compatible equipment vital records can be used and processed.
A vital records program is not a luxury but necessity. Vital records are records whose information value is so huge, and loss so grave, that a special protection is justified for the purpose of reduction of the risk of theirs destruction. The most essential aim of the vital records protection is survival of an agency, and the faster is a recovery of the agency after the disaster, the lesser are losses of time, capital and reputation.
Ključne riječi
vital records; protection of records; records management
Hrčak ID:
10444
URI
Datum izdavanja:
30.3.2001.
Posjeta: 1.820 *